COVID-19 updates for the SOE community

Last updated: April 2, 2021

Fall 2021 Plan


Return to campus

The University of Michigan has announced that we will return to campus for the fall term with most classes taught in person, residence halls open at nearly 80 percent capacity, athletics events with fans in the stands, and the campus community abuzz with activity. This plan for the Ann Arbor campus is predicated on the presumption that all faculty, graduate student instructors, and staff who wish to be vaccinated will have access to vaccine prior to the start of the fall semester and that a significant proportion of students will have been vaccinated as well.

https://campusblueprint.umich.edu/fall-term-plan
https://www.uofmhealth.org/coronavirus/vaccine-info-update


SOE Academic Year Planning Committee

The committee is charged with engaging with as many SOE community members as possible to consider their perspectives, to assure their voices are heard, and to advise the leadership team and our community on planning for fall. You can read the committee's full charge for more detailed information.

The committee will be led by Ryan Noel, Chief of Staff, and Edward Silver, Senior Associate Dean for Research and Graduate Studies. Its members, representing diverse identities, programs, and expertise across the School of Education, are::

  • Michelle Bellino, Assistant Professor, Educational Studies
  • Vicki Bigelow, Evaluation Coordinator, Center for Education Design, Evaluation, and Research
  • Tim Boerst, Clinical Professor, Educator Preparation Programs
  • Isra Elshafei, Undergraduate Student, Undergraduate Preparation Program
  • Jamaal Matthews, Associate Professor, Educational Studies and Combined Program in Education and Psychology
  • Allison Miller, Undergraduate Student, Educator Preparation Program
  • Mike Napolitan, Facilities Manager, School of Education
  • Christine Oldenburg-McGee, Doctoral Student, Educational Studies; Physician Assistant, Michigan Medicine
  • Shamille Orr, Associate Director of Student Affairs and Career Services, Office of Student Affairs
  • Rosie Perez, Associate Professor, Center for the Study of Higher and Postsecondary Education
  • Andy Pinedo, Doctoral Student, Combined Program in Education and Psychology
  • Kaisa Ryding, Instructional Learning Assistant, Office of Information Technology
  • Pam Saca, Master’s Student, Educational Studies
  • Andrea Vazquez, Master’s Student, Center for the Study of Higher and Postsecondary Education

The AYPC is advisory to the dean and thus will not be a decision-making group; rather the committee will serve as a link to stakeholder groups throughout the school and will interface regularly with existing leadership groups and planning teams to review plans and communicate concerns.


Our re-engagement commitments

As we re-engage in-person activities in the School of Education, we are committed to:

  • Delivering the highest quality education experience possible consistent with the standards of the School of Education and the University of Michigan.
  • Prioritizing the health and safety of all members of our community, with special consideration and thought toward vulnerable individuals by following public health heuristics informed by experts at the University of Michigan, the Centers for Disease Control and Prevention, and the State of Michigan.
  • Centering diversity, inclusion, justice, and equity as we work to make teaching, learning, and working safe, robust, and inclusive of all members of the School of Education.

Guidance for all community members who wish to enter the School of Education Building


Before entering the building

  • All faculty, staff, and students are expected to complete this daily online health screening before entering the building: https://responsiblue.umich.edu/.
  • Face coverings are required to be worn everywhere on campus, inside and outside, including the School of Education Building. Anyone not wearing a mask will be asked to put one on or leave the building. Please see the policy for a description of allowable face coverings and limited exceptions (approval required). Instructors, please see the recommended language to add to course syllabi regarding the required face coverings and the consequences of not adhering to the policy.


Who may enter the building and when

  • Entry into the School of Education Building is restricted to MCard holders affiliated with the School of Education or with classes held in the School of Education building.
  • Standard building hours are 8:00 a.m. – 5:00 p.m., Monday through Friday.
  • The building will be restricted to SOE-affiliated faculty, staff, and graduate students during non-standard hours.
  • Short-term visitors are not permitted at this time.


Limit building use to instruction and critical work

To provide a safe learning and work environment for those who do need to be in the building, we must reduce density of people in the space:

  • Faculty and staff who can work remotely should continue to work remotely, if possible.
  • All meetings should be conducted virtually, unless an exception is approved (see Chief of Staff for approval).



Health, Safety, and PPE


Wolverine Culture of Care

The Wolverine Culture of Care is our collective commitment to keeping the U-M campus community as healthy and safe as possible by caring for ourselves and to being respectful of our impact on the health of others.


Face Coverings and Social Distance Requirements

  • All faculty, staff, and students are expected to complete a daily online health screening before entering the building. The app can be found here: https://responsiblue.umich.edu/
  • Face coverings are required to be worn everywhere on campus, inside and outside, including the School of Education Building. Anyone not wearing a mask will be asked to put one on or leave the building. Please see the policy for a description of allowable face coverings and limited exceptions (approval required).
  • All people in the building need to maintain a minimum of 6 feet of physical distance at all times. All classrooms have been modified to allow for required physical distancing. As a result, we have had to reduce the occupancy of each classroom.


Cleaning

  • We have enhanced U-M cleaning protocols to provide a safe learning and work environment.
  • The SOE will provide two cloth masks to all faculty and staff.
  • There will be hand sanitizer in all classrooms and in the SOE corridors.
  • There will be disinfectant wipes in all classrooms. Students and instructors should all wipe down desks and chairs before and after each class meeting.
  • We are installing plexiglass barriers for staff working in community-facing positions.


Vaccines

The COVID-19 vaccine is on campus and interested University of Michigan and Michigan Medicine staff, students and faculty on the Ann Arbor, Flint, and Dearborn campuses will eventually be able to receive the vaccination in accordance with Michigan Department of Health and Human Services and Center for Disease Control and Prevention prioritization guidelines.

All eligible staff, students and faculty are asked to complete the Blue Queue survey and MyUofMHealth portal registration. Those who express interest in participating in the vaccination program will receive an invitation from the Blue Queue when it is time to schedule an appointment.

For more information, please visit about and answers to frequently asked questions, please visit https://campusblueprint.umich.edu/vaccine.



Room Availability and Adaptations to the School of Education Building


Room Availability

  • Gathering spaces in the building have been repurposed until further notice. The Lounge, Tribute, Brownlee, and Prechter are not currently available for use. If you have a question about using one of these spaces, please email soe.deans.ofc@umich.edu.
  • The Brandon Center meeting rooms may be scheduled. Occupancy of those rooms has been reduced. Reservations are required. To reserve a room, please complete the Brandon Center Reservation form.
  • School of Education building computer labs will be open from 8:00 a.m. – 5:00 p.m., Monday through Friday, with reduced occupancy. Students should reserve a seat in the computer labs using the studyspaces.umich.edu website.
  • The nursing room, on the third floor, will continue to be available.


Signage

There is signage throughout the building; we have posted

  • Signs on all exterior doors to remind everyone that masks are required in the building.
  • Floor decals in heavily trafficked areas to remind us to maintain required physical distancing.
  • Signs in restrooms (on mirrors and on doors) to remind users of proper hygiene.
  • Signs outside all classrooms to remind everyone of precautions to take as well as to indicate the current capacity.


In-Person Staffing

The following essential offices will be staffed in person:

  • Dean's Office
    Room 1110
    (734) 615-4415
  • Facilities Office
    Room 1002
    (734) 615-2534
  • Information Technology
    Room 2002
    (734) 764-5427

During the first several weeks of the Fall semester, students from all SOE programs are welcome to go to the dean’s suite (1110) for in-person service. The Educational Studies suite (4218) will also have partial staff coverage; ES students are encouraged to come to the dean’s suite if the ES office is not open.

All other offices continue to offer their services remotely. The opening of more offices and in-person staffing needs will be assessed as the semester unfolds.

If you have a need and are uncertain who to contact, please call the Dean’s Office at (734) 615-4415.



What to do if you test positive for COVID-19, or suspect that you have been exposed


Students

Call University Health Services (UHS) at (734) 764-8320.

  • Please stay home if you are sick, are showing symptoms of COVID-19, or have been in close contact with someone who has tested positive for COVID-19, or you have tested positive for COVID-19.
  • Seek immediate medical attention if your symptoms are severe.

Nurse Advice is available day or night. When UHS is closed, nurses cannot give test results, renew prescriptions, or make or cancel appointments.

UHS is testing patients who have symptoms concerning for COVID-19. They are also testing patients without symptoms in specific circumstances, which include:

  • Testing is required before a medical or dental procedure or surgery.
  • They have been, or suspect they have been, exposed to COVID-19.
  • They are in a profession that places them at high risk for exposure to COVID-19.
  • The Health Department recommends testing.

You can find other local test sites on the Washtenaw County Public Health website.

If you were tested for COVID-19 outside of University Health Service or Michigan Medicine, please report test results here.


Faculty and Staff

Call the Occupational Health Services (OHS) Hotline at (734) 764-8021.

  • Do not come to work if you are sick, are showing symptoms of COVID-19, have been in close contact with someone who has tested positive for COVID-19, or yourself have tested positive for COVID-19.
  • Seek immediate medical attention if your symptoms are severe.
  • Notify your supervisor via phone or email.

Phone lines are available from 6:00 a.m. – 8:00 p.m. each day for employees who are sick and/or have questions related to COVID-19. Screeners will ask questions to determine next steps:

  • Whether you need to seek COVID-19 testing and where to get tested.
  • Whether you need to quarantine.
  • In all cases, follow the guidance of your healthcare provider and local health department.
  • If you receive COVID-19 testing from outside of Michigan Medicine, report results (positive or negative) to the OHS Hotline at 734-764-8021.


Supervisors

Tell the employee to call the Occupational Health Services (OHS) Hotline at (734) 764-8021 to be screened for testing and seek guidance. Instruct employees who receive testing from outside Michigan Medicine to report results to OHS (positive or negative).

Contact the EHS COVID-19 Outbreak Team (EHS-Covid-19-Reporting@umich.edu) to assess the need for custodial services in areas where the employee worked.

  • Tell an employee to not come to work or tell them to leave work if they are sick, showing symptoms of COVID-19, have been in close contact with someone who has tested positive for COVID-19, or have tested positive for COVID-19.
  • While waiting for test results, it is recommended to close off, discreetly, if possible, the individual’s personal work space until the test result is received. Intradepartmental communication should not occur until a test result is received due to public health confidentiality requirements. It is not an SOE employee’s or supervisor’s responsibility to notify anyone of an individual testing or diagnosis. This is a violation of people’s confidentiality and must be left to health professionals.
  • Employees in the surrounding area should continue to work while wearing face coverings, social distancing from each other, and continuing to monitor themselves for symptoms.
  • Contact the EHS COVID-19 Outbreak Team (EHS-Covid-19-Reporting@umich.edu) to assess the need for custodial services in areas where the employee worked. For positive cases, if possible, it is preferable to isolate the personal work space for seven days in lieu of cleaning.
  • If confirmed positive, EHS will work with the employee and the department to provide communication and perform contact tracing in coordination with the local health department which include keeping the individual's name confidential. Refer to the University Human Resources FAQ for information regarding additional paid time off programs.


Contact Tracing

Responsibility for contact tracing is vested in the Washtenaw County Health Department, which delegates authority for U-M to our Environment, Health and Safety (EHS) Department. EHS performs contact tracing for all U-M employees and students and has been doing so throughout the pandemic. It is not an SOE employee’s or supervisor’s responsibility to notify anyone of an individual testing or diagnosis. This is a violation of people’s confidentiality and must be left to health professionals. In collaboration with the county and University Health Service, EHS is organizing and training a mix of professional contact tracers and professional students from our School of Public Health who will assist with student contact tracing.



Contact your Chair or Director

If you have academic or programmatic questions or concerns about our work together in the midst of the pandemic, then we recommend that you contact your program chair or director.



Ask a Question/Report a Concern

Please do not hesitate to reach out with any concerns or challenges you are experiencing—academic or otherwise.

Submit a question, comment, or concern

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MAIZE AND BLUEPRINT

More Information

See U-M’s Maize and Blueprint for more details about the 2020–21 academic year at the University of Michigan, including information regarding COVID-19 testing and contact tracing.